general Description

Reporting to the Center President and the National Director of Facilities Management, the Facilities Manager will be responsible for overseeing management of the physical facility and general maintenance operation of the ProCure Proton Therapy Center.

Proactively and reactively ensures that the physical environments are maintained to the standards set forth by ProCure Proton Therapy Center (PPTC) in Chicago,  to ensure on an ongoing basis that the center and its environs are maintained within the environmental guidelines established for the center, (to include; cleared hallways, disposal of trash and other clutter, regulations related to applicable regulatory bodies and other certifications, safety and security of patients, staff, and the public).  Ensures center is compliant with daily environmental rounds and other policies and procedures established to ensure the safety and quality of care of our patients. Manages center environmental issues related to renovations, repairs, cleaning, directories, signage, security, (facility, ID badges, etc.), recycling, parking, delivery/stocking coordination etc. 

Coordinate all internal-to-ProCure, and outside contractors regarding security, construction, safety, valet parking, materials and environmental management, project management, etc. and ultimately responsible for work being accomplished in a high quality and timely (as established by the requestor) manner. 

Will participate in, and manage 24/7 on-call schedule to triage building and maintenance related issues for safe and thoughtful resolution within prescribed timeframes.

At the direction of the National Director of Facilities Management, participates in drafting contracts (e.g. HVAC, Chiller) with national vendors, and developing policies and procedures for implementation and usage at the PPTC.

On technical issues, the incumbent will work with President and National Facilities Director regarding building technologies - plant and service, oversee audit reviews and regulatory compliance and drive sustainability and EH&S. Financially, incumbent will have full P & L responsibilities, managing forecasting and expenditure for facilities management.  Operationally, incumbent will mentor and lead local level employees.

To succeed in this role it is required that incumbent will have strong exposure to Facilities Management from a healthcare perspective. A demonstrated record of project management is essential, as is a strong communication and management style. A well-developed understanding of commercial structures is paramount. The incumbent is responsible for all aspects of facilities management and maintenance for the ProCure Proton Therapy Center in Illinois.

Responsibilities include oversight of center’s building and grounds, equipment/environment maintenance and repair, materials management, lease management, and security. Assists the National Director of Facilities Management in the design and management of construction/reconfiguration plans; Overall responsibility to ensure center staff are trained on specific Emergency Management protocols, HIPAA and other safety policies and procedures. Drawing on a broad understanding of center operations through established policies and procedures and displaying a high degree of initiative and independent judgment, the incumbent will continually assess and direct a wide range of facility issues.  

Requires discretion and judgment to organize priorities complete tasks and handle confidential information. 

work experience requirements

7-10 years experience in healthcare facilities management or construction management Project management skills required. Engineering background a plus. Bachelor’s degree preferred, not required.

responsibilities

1. BUILDING AND GROUNDS

At the direction of the National Facilities Director and associated policies and procedures, coordinates national maintenance contracts for center repairs and upgrades of areas including, but not limited to: 

-Electrical, plumbing, HVAC, carpentry, general construction, paint, locksmith, carpet/tile, cable TV, elevator repair, fire extinguishers, CRASH CARTS, Etc. 

1. ENVIRONMENTAL SERVICES

·         Establish policies and procedures for environmental rounds, environment of care checklist, safety and cleanliness standards, security identification

·         Conduct daily environmental rounds and coordinate timely resolutions to identified areas of concern/non compliance. Collects data and reports to center managers on items on monthly environmental service rounds in all clinical and administrative areas via the Facilities Management database to ensure action on remedies. 

·         Coordinates and generates reports/action items on annual environmental rounds conducted by department heads, Environmental Services, Safety Office, Materials Management, Bioengineering, Infectious Disease and Police and Security.

·         Ongoing oversight of center facility management, including performance of any contracted services,  regarding environmental responsibilities to include coordination and monitoring of: 

·         Bio-Med, General cleaning, carpet and tile wash/wax laundry, all dispensers (e.g. soap/paper towels), cubicle curtains, window dressings, paint, furniture, light fixtures, minor plumbing, signage etc. 

·         Establish, implement and monitor policies and procedures for staff, student and visitor identification, key access, and retrieval upon termination/visit/training cycle. 

·         Serve as the point person for staff on suggestions for environmental and facility repair and improvement  

·        Schedules and coordinates with center managers deliveries of large/heavy equipment and supplies to the center.

·         In concert with the National Director of Procurement, establish policies around par ordering at center level, and ensures center management is trained and adept at procedures.

·         Assist National Director of Medical Physics and Dosimetry in the development of policies and procedures related to the delivery of apertures and compensators from .Decimal.

·         In concert with the Quality assurance and Compliance Manger and Center Radiation Safety officer, develop and implement policies and procedures related to the safe and compliant cooling, storing and discard of radioactive material.

·         Coordinate with National Director of Procurement on national contracts for the purchase of all medical/surgical supplies and equipment for the center, and dovetails with local partner hospitals when/where appropriate.

·         Responsible for ensuring timely stocking all material distribution units, shelves, etc. 

I   IV.       SPACE/CONSTRUCTION MANAGEMENT

Responsible for all aspects of construction support management including, but not limited to:

Overall management and coordination of the following tasks at the center to ensure the least possible amount of disruption to patients and staff: 

·         Reparations due to flood/fire/infrastructure work/noise/mold

·         Responsible for coordination with, and communication about, exterior facility work being scheduled by contractors  or interior work by contracted or employed  environmental services, safety, police and security, movers ,etc

·         Responsible for all office/space relocation of staff within the center when required

·         Work with ProCure IS to schedule and coordinate required relocation/installation of phones/computer/printers/fax machines/copiers.

·         Supervise the safe packing/relocation of furniture/files etc.

·         Coordinate any changes/additions/repairs way-finding and center signage

·         Responsible for developing an electronic, easily accessible  library/database of contractor manuals and binders under the direction of the Clinical and Technical Directors, and insures a hard copy backup is available to be downloaded at the Training and Development Center

·         In concert with the Center President, assign office/work space for new and existing employees

·         Assistance with floor plans, infrastructure work, electrical work, tel/data drops/jacks, plumbing, carpeting etc. to obtain estimates for costs associated with renovations and have a project number assigned.

·         Contact outside vendor for furniture etc., as directed by the National Director of Procurement

·         Provide input for furniture, paint, and carpeting.

·         Contact movers, set up meeting to review scope of move and location of offices/furniture/files, etc.

·         Supervise all furniture deliveries/installation/movers etc.

·         Issue electronic POs as necessary.

·         Issue electronic work order to IS to establish and/or move phones/computer/fax.

·         Issue electronic work orders to building and grounds contractors to move office contents and supervise -relocation.

  VI.      SAFETY AND TRAINING        

·         Serve as non-radiation Safety Director for all centers to include oversight of writing/updating fire safety plan for center electronic publication.

·         Establish programs and self-serve People Soft documentation for annual training of center facilities employees on Emergency Management, HIPPA and other safety policies and procedures.

·         Oversight of ProCure’s management establishment and enforcement of fire and safety regulations for the centers, following established protocols, and ensuring compliance with applicable regulatory agencies, OSHA, and other prescribed guidelines.

SKILLS/ABILITIES/COMPETENCIES

·         Exceptional organizational skills and the flexibility to handle multiple tasks and deadline pressures.

·         Excellent interpersonal/communications skills.

·         Knowledge and experience in facilities management.

·         Must be able work independently and make decisions quickly and independently.

·         Adept at interpreting state and federal laws regarding healthcare facilities – ensuring facilities are to code from a facilities management and safety standpoint.

·          Understanding and knowledge of project management software/skills

SUPERVISORY RESPONSIBILITY

·          Supervise center facility employees, vendor on site contractors for center, and will manage projects assigned by National Facilities Director.

FISCAL RESPONSIBILITY

·         Works with Center President and National Director of Facilities Management to participate in the development, implementation, communication and monitoring of facility management budgets.

OTHER

·         Will work in Warrenville, IL.  Job will involve possible periodic travel to the National Operations offices in Boston, MA and New York City and the Training and Development Center in Bloomington, IN.

·         Will be required to be on “on call” status in the event of center emergencies related to the environs.

·         ProCure utilizes RFID (Radio-Frequency IDentification) tags at the centers for the purposes of analysis of productivity and patient throughput.  This information is not for use as a management tool for employee performance issues.